The Constellation Fund currently has an Executive Assistant opening.
Executive Assistant to the Chief Executive Officer, The Constellation Fund
The Constellation Fund is seeking an experienced individual with a demonstrated ability to support a growing organization and a passion for poverty alleviation. The Executive Assistant to the Chief Executive Officer (EA) will directly support the Chief Executive Officer (CEO) and will be responsible for assisting him and, when necessary, other staff with administrative and operational functions. The EA will also be generally responsible for supporting the growth and development of a high-performing new organization, actively assisting on, and occasionally leading, a diverse set of activities ranging from meeting management, marketing and communications efforts, grantmaking support, and event planning and execution. As the Constellation Fund grows, the EA will provide the foundational support necessary for an impactful new approach to poverty alleviation in our community.
About the Constellation Fund
The Constellation Fund makes evidence-based investments of philanthropic resources in the nonprofits making the largest measurable improvements to the living standards of those below the poverty line in the Twin Cities. With one-in-five residents of the Twin Cities living in poverty, our philanthropic community must strategically focus its resources on the interventions providing the largest poverty-fighting impacts. However, with so many nonprofits implementing a wide variety of programs, accomplishing this critical goal remains out of reach for results-minded donors. Constellation will address this pressing challenge by thoughtfully applying the principles of modern economic decision-making to the important business of local philanthropy. By carefully leveraging peer-reviewed research, local demographic information, and data from nonprofits, Constellation conducts detailed quantitative analysis along with best-in-class qualitative consideration in order to identify and fund poverty-fighting interventions that, judged with the best available evidence, are the most impactful among available options. Since the Board of Directors underwrites Constellation’s operating costs, every outside dollar raised by the organization goes directly to its carefully-selected nonprofit grantees, which are provided not only with funding, but also with access to best-in-class pro bono partners that can provide invaluable services and expertise otherwise inaccessible to most nonprofits in their efforts to improve and scale their impacts.
About this Position
With a proven model, growing support from community leaders and strategic partners, and the clear opportunity to fill a pressing need, the Constellation Fund is building a dynamic and driven organization that is bringing an impactful approach to alleviating poverty to the Twin Cities. The EA will report to and directly support the CEO and assist on a diverse set of Constellation’s initiatives necessary to create a transformative, market-leading philanthropic organization. As an often outward-facing representative of the organization, the EA should have and maintain a polished demeanor and steady hand to professionally and warmly interact and interface with our Board of Directors, major donors, key partners, and staff members on a wide range of fundraising, programmatic, and operational efforts. The ideal candidate is detail-oriented, organized, and thrives on supporting others. The EA will need to possess considerable administrative leadership, coordinating activities and priorities for the Constellation Fund leadership team with efficiency and professionalism, and demonstrating the ability to take on, solve, and manage a variety of administrative needs in a self-directed manner.
- Managing all calendaring and appointment requirements for the CEO and, as necessary, other members of Constellation team.
- Reacting to administrative needs of the CEO in real time and anticipating other needs ahead of time.
- Preparing written materials including presentations, internal and external communications, and agendas.
- Coordinating all meetings of the Board of Directors, including communication with board members, assistance with setting meeting agendas, scheduling and preparing meeting spaces, creating and finalizing meeting materials, notetaking and drafting meeting minutes, and maintaining documentation of meeting activities.
- Creating and executing administrative processes including, but not limited to, invoice and expense management, travel planning, space coordination, documentation of organizational processes and grantmaking efforts, and creation of team communications materials.
- When appropriate, coordinating and guiding the work of Constellation’s partners, including activities that support marketing, communications, and public relations initiatives, and event planning and management.
- Ensuring that the Constellation office is equipped with the materials, tools, and resources necessary for an efficient, effective, and engaging work environment.
- Working with consultants and pro bono advisors as necessary to meet and exceed industry standards on issues related to recordkeeping and disclosure requirements.
- Conducting special projects and performing other tasks as assigned by the CEO.
- Demonstrating considerable judgment, tact, creativity, professionalism, kindness, and initiative.
- Communication Skills. Ability to speak and write clearly, effectively, and succinctly, including under time pressures.
- Attention to Detail. Appreciation for polished internal and external communication that embodies Constellation’s detail-oriented, analytical approach to its work.
- Project Management. Effective organization and time management skills.
- Teamwork. Comfort with and enthusiasm for working in and actively supporting a small team, and for playing a flexible role as part of an ambitious and growing organization.
- Relational Capacity. Strong interpersonal skills with a high degree of sensitivity for confidentiality.
- Emotional Intelligence and Humility. Ability to acknowledge achievements of others, to share credit, and to welcome feedback.
- Empathy and Respect. A high degree of awareness for the immense challenges facing poverty-fighting organizations and social services work, and respect for the individuals dedicated to those important efforts.
- High School education required; college degree strongly preferred.
- Minimum of two years of administrative work experience, preferably for executive-level leadership.
- Proficiency in various software applications including the Microsoft Suite (Outlook, Word, Excel, and PowerPoint), the Google Suite (Gmail, Google Drive, and Google Calendar), and the Apple Suite (Pages, Numbers, and Keynote).
- Excellent organization, problem-solving, and decision-making skills.
- Ability to handle multiple tasks and balance fluctuating workload.
- Experience with web and social media content management preferred.
Salary and Benefits
Salary is competitive and commensurate with experience. To apply for this position, please submit a cover letter and résumé to email@example.com.